We may live in an increasingly digital world, but sometimes, we love or hate it, a good old-fashioned paper is still a necessity.
Regardless of the type of work you do, you may find occasional pages to be printed or documents to be scanned. However, with your Android phone in hand, such scenarios do not have to be a hassle.
In fact, printing and scanning from mechanical man are amazingly straightforward lately, if you know where to look.
Follow this guide and they will never take you off guard again.
Printing from Android: the basic method
“ It was a time when converting a document on your mobile device into a tasty combination of pulp and ink required a cumbersome third-party add-on, or, worse, the daunting and often unreliable Google Cloud Print service (gasp!).
Well, take a deep breath and calm your inner person: such horrible complications are no longer necessary. At this point, as long as you have a reasonably updated Android device, the ability to print from your phone is integrated into the operating system and is as easy as, well, Pie. Or even Oreo.
Since the launch of Android 8.0 Oreo, Google has partnered with the Mopria Alliance, a nonprofit mobile printing standards organization, to bring a native print function and no need to think to all Android devices. There really isn’t anything: as long as it’s connected to the same Wi-Fi network as a Mopria-certified printer (and most likely any printer in your office or home has that designation; Mopria says 97% of printers sold today), all you have to do is find the print command in any application that offers it and then play with that pretty little finger of yours. In the Gmail or Microsoft Word application or instance, touch the three-line menu icon while viewing a document and then look for the “Print” command in the main menu that appears. In Google Docs, you would open the same menu but first, touch “Share and export” and then select “Print.”
Regardless of where you find it, once the printing process begins, your phone will automatically detect the presence of any printer in your network and list it as an option, and you can print to your heart’s content (or discontent, as the case may be) ))
Printing from Android: the advanced route
The built-in system that we just went through works well for most basic printing needs, but if you need more complex forms of mobile printing authentication (and if you are working in a business environment, there is a good chance that you will do so) or If your printing requires other advanced work-oriented functions (such as folding, stapling or entry related to accounting), you will need something a little more robust.
The easiest answer comes from the same Mopria Alliance mentioned above, which has a free Mopria printing service application that allows these types of next-level options.
Once you’ve got put in the appliance, accepted its terms and granted the necessary permissions to operate, you will follow the same steps described above to print from any print support program on your phone. The Mopria print service will automatically become the default print service of your device and provide you with all the advanced possibilities available on the printer you are using.
(You can also choose to install the print service plug-in from the manufacturer of your printer, such as the one offered by HP, for example, but the Mopria application has the advantage of running smoothly with virtually any printer and preventing you from having to change applications or install more applications every time a new printer comes into your life).
The Mopria Print Service application is a viable option for phones with older versions of Android as well, since it will work with virtually any Android phone and version, and has the additional advantage of allowing you to print from anywhere on your device, regardless of whether it is present A suitable print command: Simply use the standard Android share
command then choose “Mopria Print” from the menu that seems.
You could even use that ability to select a piece of text from an email, a web page or any other imaginable place and then send only that specific text to a printer.
Scan with Android through a physical scanner
If you are near a physical scanner or a multifunction printer, capturing a document and saving it to your phone is very simple: simply take the free (and relatively new) Mopria Scan application. Open it, accept the necessary terms and permissions, and make sure you are connected to the same Wi-Fi network as the scanner you want to use, then look for your scanner in the list that spits the application. If you don’t see the scanner you need, look for the button to manually add a scanner by entering its name (whatever you want to call it) and the IP address (it usually appears somewhere within the scanner’s front screen menu).
Once your scanner appears, just tap your name to start a scan. Scan with Android through your phone’s camera
You may not have or want to worry about a separate scanner and simply prefer to capture something using your phone’s camera. Believe it or not, you can get reasonably high quality scans that way.
The Google Play Store hosts a variety of applications that are up to the task, but the most powerful and versatile option for documents and other text-centric scans is the free Microsoft Office Lens application. Simply open the application, confirm what type of content you want to capture, such as a document, a whiteboard or a business card, and tap the shutter button. Office Lens will take care of the rest, even straighten and trim your scan carefully to make sure it looks correct and professional. You can edit or annotate the image as necessary and save it as PDF or JPG, locally on your device or directly in Microsoft’s OneNote or OneDrive service. You can also send the image directly to a Word file, where the program will extract any text from the scan and save it as plain text for your editing pleasure.
Last but not least, if you are looking to scan physical photos, Google’s free PhotoScan application is the way to go. PhotoScan guides you through a multi-step process to place your photo in different places in order to capture each angle in the best possible conditions. Then be a part of the assorted pictures and apply a decent dose of technological magic to create the icon appear as if it’s been professionally scanned, with automatic cropping ANd almost dazzling lack of real-world glare.